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Administrative Coordinator (Fullerton, CA)

Development One is offering an opportunity to join our team and be a part of a fast-growing Architecture firm.  At Development One, the position of Administrative Coordinator is a dynamic position that interacts with all facets of the firm’s operations.  In this role, you will embody our core value of “service driven” as you support our architects, principal, marketing director, and consultants, helping to ensure the smooth operations of the firm.

Keep Reading If: You are a self-motivated individual with great energy, an outgoing personality, and a strong work ethic.

DUTIES 
Essential Duties and Responsibilities include, but are not limited to:

  • Assisting Senior Project Managers / Principal with word processing and administrative tasks
  • Billing and Invoicing
  • Assisting the Director of Operations and Marketing with preparation of proposals, promotional materials and trade show activities
  • Editing and proofreading reports
  • Assisting with bookkeeping and accounting
  • Greeting the occasional visitors of the firm (determine the nature and purpose of visit and alert the appropriate staff member)
  • Light phone duties (our auto-attendant handles 90% of our calls) 
  • Ordering Office Supplies
  • Checking/distributing mail on a daily basis 

EXPERIENCE, SKILLS, EDUCATION:

To excel as our administrative coordinator, you must be able to perform each of the following essential duties satisfactorily: 

Required:

  • Strong computer skills in Microsoft Office Suite (Outlook, Teams, MS Word, and Excel)
  • Excellent interpersonal skills – This role often serves as the “face” of the firm
  • Effective verbal and written communication skills
  • Detail oriented – ability to proofread and edit documents
  • Time management skills – must be able to meet deadlines
  • Ability to work on multiple tasks efficiently under limited supervision
  • Maintains regular and timely attendance
  • High School education, plus associate’s degree or equivalent
  • Minimum of 5 years of previous related work experience 

Preferred (but not required):

  • Experience with Accounting Software such as Deltek Ajera or equivalent
  • Past experience in the Architecture/Engineering/Construction industry
  • Experience with adobe software such as indesign and photoshop
  • Experience with social media platforms and wordpress
  • Bachelor’s Degree

MORE ABOUT US:

At Development One, we are passionate about our work, and place great value on a team-oriented culture. We support this philosophy with fun company sponsored team-building events, and opportunities for community involvement.  We promote a healthy work/life balance, and offer a competitive benefit & compensation package which includes:

  • Paid time Off (PTO) and 8 Paid Holidays (Includes 2 Floating Holidays)
  • Medical and Dental Insurance
  • 401k
  • Innovation Bonus
  • Annual Bonus (tied to company performance)
  • Professional Development Seminars and more

We currently also have openings for a  Architectural Project Manager, a Job CaptainSenior Drafter, and a Project Administrator. If you are interested in any open position, please email your resume and cover letter to [email protected], or fill out the form below

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